![]() We encourage employees to use within the first six months after the Certificate of Donation is issued. Please Note: The certificate expires 12 months from the date of issuance. The employee is responsible for keeping the “Certificate of Donation” until he/she is ready to use the paid time off. How to Use a Certificate of Donation Received After Donating Blood NOTE: the maximum paid administrative leave paid time an employee can accrue in a 12 month period is 24 hours. Supervisors are responsible for reviewing these entries and comments for accuracy.Įmployees who donate blood for the UCLA Blood Donor Center, will receive a “Certificate of Donation.” This serves as their proof of donation and entitles them to four hours of an additional four (4) hours of paid time off which can be used at a later date. The code above allows the employee to be paid in full without incurring additional, unwarranted overtime.Īfter obtaining supervisor’s approval to donate blood, the employee must enter the time absent from work (up to two hours) as a daily entry with the time code: “Admin Leave.” In addition, a comment indicating that a donation was made at the UCLA Blood Donor Center and the duration of the time absent from work should be entered. *Supervisors should never add, remove or adjust employee punches. Supervisors must then calculate the amount of time short for that shift* (due to donating – up to two hours) and reenter the time using the code “BLOOD DON-CENTER” It’s important to use the correct code to properly record this time as paid leave due to blood donation. How to Record Paid Time to Donate BloodĪfter obtaining supervisor’s approval to donate blood, the employee must clock out before going to donate the blood and then clock back in when returning to work. ![]() The supervisor is required to turn in this certificate to the HRPCN so that the department can be reimbursed for the Administrative leave paid to the employee (must follow the steps below for recording purposes). In order to be paid, the employee must give the supervisor the “Certificate of Blood Donation”. This leave with pay to donate blood must be recorded in the timekeeping system in order for the employee to receive payment for these hours. In addition to the paid release time to donate blood, employees donating through the Apheresis process (platelet or plasma) are allowed up to four (4) hours for such a donation when done during regularly scheduled hours of work. Per UCLA Procedure 2.210, Administrative Leave, employees are allowed leave with pay, up to a maximum of two (2) to make a whole blood or double cell red cell apheresis donation during regularly scheduled hours of work when donating for the UCLA Blood Donor Center. Please note, the expiration date of the certificates is still one calendar year after donation. Please mail the original copy to our office when you are able as we will be collecting the physical slips upon our return.We ask that all fields and information related to the donation be filled out/supplied:. ![]() ![]() ![]() Certificates of Donations (front and back) should be scanned as well e-mailed to our general inbox ( ). COVID-19 Blood Donation Information Process UpdateĪn updated submission process is now in place due to the HRPCN’s remote working operations. ![]()
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